How to Create a Survey Using Google Forms for Free [2023]

In this digital age, surveys have become an integral part of gathering valuable insights and feedback from a wide audience. Google Forms offers a user-friendly and efficient platform for creating surveys that can be shared effortlessly. In this article, I will guide you on how to create a survey using Google Forms, ensuring you can easily collect the data you need.

Accessing Google Forms

The first step is to access Google Forms by visiting https://forms.google.com. Log in with your Google account, and you’ll be ready to start creating your survey.

Create a Survey using Google Forms

Upon accessing Google Forms, click on the “+ Blank” button to create a new form. You can now give your survey a suitable title that represents its purpose.

Adding Questions

With your form set up, you can start adding questions. Click on the “Untitled question” field to enter your question. Google Forms offers various question types, including multiple-choice, short answer, and more. Tailor your questions to gather specific and relevant information. How to create a survey using google forms is an useful guideline to use wherever you will need to create an assessment or quiz or just a simple survey.

Utilizing Sections

Organize your survey by using sections. Click on the three dots on the bottom right corner of a question to access the menu. Choose “Add section” to divide your survey into logical parts, ensuring a smooth flow for respondents.

Adding Images or Videos

Enhance the visual appeal and engagement of your survey by incorporating images or videos. Click on the image icon to upload relevant visuals from your device or add a link to a video from YouTube. How to create a survey using google forms free.

Customizing the Theme

Make your survey visually appealing by customizing its theme. Google Forms provides various templates and color schemes to choose from, or you can upload your images to create a unique look. Check out the form settings to get the ultimate results.

Form Settings

1. Enable “Limit to 1 Response”: In the response settings, you’ll find the option “Limit to 1 response.” Turn this feature on to restrict users from submitting more than one response to your form. By enabling this setting, each user will be allowed to provide only a single response.
2. Require Google Account Sign-In: If you want to ensure a unique response from each user, consider requiring respondents to sign in to their Google Accounts before accessing and filling out the form. This will help prevent users from submitting multiple responses using different identities.
3. Collecting Email Addresses (Optional): If you need to identify individual respondents, you can choose to collect email addresses along with the responses. This information will be linked to their answers, allowing you to analyze the data with more precision.
4. Enabling Response Editing in Your Google Forms for User Flexibility: Google Forms offers the flexibility to allow respondents to edit their previously submitted responses. This feature can be particularly useful when you want participants to have the option to review and update their answers if needed. Look for the option “Allow response editing” and switch it on to enable respondents to edit their previously submitted responses.
5. Enhancing User Experience with Result Summaries in Google Forms Google Forms allows you to provide a seamless experience for your respondents by sharing result summaries with them after they have filled out your form. This feature enables participants to access a link that displays a comprehensive overview of the responses collected. In the “Presentation” section, click the Down arrow to reveal the presentation settings.
Example: For surveys with multiple-choice questions, displaying response charts might offer a clearer visualization of the participants’ preferences.
6. Crafting a Customized Confirmation Message for Your Google Forms Google Forms offers the option to create a personalized confirmation message that respondents receive after successfully submitting their form. This feature allows you to express gratitude, provide additional instructions, or convey any other information you deem necessary. In the “Presentation” section, click the Down arrow to reveal the presentation settings. Look for the option “Confirmation message” and click “Edit” next to it. This action allows you to modify the default confirmation message. How to create a survey using google forms free.

Previewing Your Form

Before sharing your survey, preview it to ensure everything looks as intended. Review the questions, logic, and layout to make any necessary adjustments.

Sharing Your Survey

Once you’re satisfied with your survey, click on the “Send” button in the upper right corner. You can share the survey via a link, email, or even embed it on a website. How to create a survey using google forms free.

Send Via Email

1. Open Your Google Form: Go to Google Forms and open the form that you want to send via email.
2. Access the Send Option: In the top right corner of the form, click on the “Send” button. This will open the form distribution options.
3. Enter Email Addresses: In the “Send via email” section, add the email addresses of the recipients you want to send the form to. You can enter multiple email addresses, separating them with commas.
4. Compose Email Subject: In the same section, provide a relevant and descriptive subject for your email. The subject will appear in the recipients’ inbox and should give them an idea of what the email contains.
5. Write Your Email Message: Below the subject, you’ll find a space to compose your email message. Use this area to provide any additional context, instructions, or greetings you want to convey to the recipients along with the form link.

Send Via a Link

1. Open the form you want to share in Google Forms.
2. Click on the “Send” button located in the top right corner.
3. At the top of the window that appears, select “Link.”
4. To copy the generated link, click on the “Copy” option or use the keyboard shortcut. Ctrl + C (Windows) or ⌘ + C (Mac).

Share in Social Media

1. Open Google Forms and select the form you wish to work on.
2. Once the form is open, click on the “Send” button located in the top right corner.
3. In the “Send form” window, you’ll find options to share the form on various platforms, including Twitter or Facebook.
4. Choose the desired platform and follow the provided instructions to share the form with your audience.

Send a Pre-filled Form

You have the option to send respondents a pre-filled form with certain fields already completed. Here’s how you can do it in Google Forms:
1. Open the Google Form you want to work with.
2. Click on “More” (represented by three dots) located in the top right corner.
3. Select “Get pre-filled link” from the dropdown menu.
4. Fill in the desired answers for the fields you want to pre-populate.
5. After filling in the answers, click on “Get link.”
6. To send the pre-filled form to your respondents, simply copy the link from the top and share it with them.

Exporting Data

To further analyze the survey data, export the responses into a Google Sheets spreadsheet. This allows you to manipulate and visualize the data in different ways.

Keeping Surveys Anonymous

If you require anonymous responses, select the option “Collect email addresses” and choose “No” to keep survey responses anonymous.

Setting Survey End Date

Limit the response collection period by setting an end date for your survey. This prevents respondents from participating after a specific deadline.

Sharing and Promoting Your Survey

To gather more responses, share your survey on social media platforms, relevant forums, or through email lists. Encourage respondents to share it with their networks as well. How to create a survey using google forms free.

Google Forms is a powerful tool that allows you to gather valuable information through surveys, quizzes, and feedback forms. To maximize its potential, it’s essential to understand the various sharing options available to you based on your account type. Whether you have a personal or a Workspace account, this article will guide you through the best practices for sharing your Google forms to reach a wider audience effectively.

Share with a Personal Account

If you’re using a personal Google account to create and manage your forms, you have two sharing options:

Open Access: When you share the form’s link with others, anyone who receives it can open and respond to the form. This is an ideal option if you want to collect responses from a diverse audience or share the form on social media platforms.

Share with a Workspace Account

For those using Google Workspace accounts, the sharing options provide more control over the form’s accessibility:

Internal Sharing: You can limit the audience for your form to members within your organization. This ensures that only employees or specific groups can access and respond to the form. Internal sharing is ideal for confidential surveys or when you want to gather feedback exclusively from your team. How to create a survey using google forms free,
External Sharing: If you want to broaden the reach of your form beyond your organization, you have the option to make it accessible to anyone with the link. This is particularly useful when you want to gather insights from a broader audience, including clients, partners, or customers.

Best Practices for Sharing Google Forms

Once you’ve created your form, the next step is to effectively share it to get meaningful responses. Here are some best practices to follow:

Email Distribution: Sending the form directly via email is an excellent way to ensure that your target audience receives it. Craft a compelling email with a clear call-to-action to encourage recipients to open the form and participate.
Social Media Promotion: Leverage the power of social media platforms to reach a wider audience. Share the form’s link on your social media channels and encourage your followers to share it further, thereby increasing its visibility.
Website Embedding: To seamlessly integrate the form into your online presence, consider embedding it into a webpage. This way, visitors can easily access and respond to the form without leaving your website. How to create a survey using google forms free.

Analyzing Results and Making Decisions

Once you’ve collected sufficient responses, it’s time to analyze the data and draw valuable insights. Use the information to make informed decisions or gain a better understanding of your audience’s preferences.

Conclusion

To create a survey using Google Forms is a convenient and efficient way to gather valuable data from a wide audience. By following the step-by-step guide provided here, you can create engaging surveys and collect meaningful responses that can drive your decisions and strategies. This is an easy step by step guide to create a survey using Google Forms.

TrainerCentric

How to Create a Survey Using Google Forms for Free [2023]

Accessing Google Forms

Create a Survey using Google Forms

Adding Questions

Utilizing Sections

Adding Images or Videos

Customizing the Theme

Previewing Your Form

Sharing Your Survey

Exporting Data

Keeping Surveys Anonymous

Setting Survey End Date

Sharing and Promoting Your Survey

Share with a Personal Account

Share with a Workspace Account

Best Practices for Sharing Google Forms

Analyzing Results and Making Decisions

Conclusion

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TrainerCentric

Accessing Google Forms

Create a Survey using Google Forms

Adding Questions

Utilizing Sections

Adding Images or Videos

Customizing the Theme

Previewing Your Form

Sharing Your Survey

Exporting Data

Keeping Surveys Anonymous

Setting Survey End Date

Sharing and Promoting Your Survey

Share with a Personal Account

Share with a Workspace Account

Best Practices for Sharing Google Forms

Analyzing Results and Making Decisions

Conclusion

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